Sending a pastorate-wide announcement
When something touches the whole pastorate — a shared Holy Day schedule, a weather closing, a joint event — you can write it once and let each parish deliver it from its own email to its own people. There is no shared mailing list: every parish keeps its own recipients, and nothing crosses between them.
Where to find it
Sign in at the pastorate home and open Messages → Announce. The Announce tab shows only in pastorate mode, and only for people you have allowed to announce (see below). The pastor always has it.
Who can announce
On the pastorate staff page (Settings → Cluster Staff at the pastorate home, or Vianney Management), each staff member has an Announce setting: Off — the default, they cannot announce — or Staff, Parishioners, or Both. The pastor is always Both. A person sees the Announce tab only if you set them above Off, and the recipient choice below is limited to what you allowed.
Writing and sending
1. Type a subject and a message.
2. Choose the recipients — all parishioners (everyone who consents to contact and has an email) or staff only. You only see the options you are allowed to send to.
3. Tick the parishes to include. Each parish shows its live recipient count so you know how many people you are about to reach.
4. Press Send announcement. A single confirmation names the parishes and the total number of people, and reminds you that it sends immediately. When you confirm, each parish sends right away from its own email.
What Vianney does
- Each parish delivers to its own recipients using its own email — one parish never sees another's list.
- Every send is recorded in that parish's own Messages → Sent history with a "Pastorate office" badge — one card per announcement, showing the subject and how many people it reached.
- Nothing is queued and nothing sends on its own: the message goes only when you confirm, and you are always the sender.
Good to know
- If a parish's email is not connected yet, its recipients are still recorded as addressed, and the message simply waits on that parish connecting email — the other parishes are unaffected.
- If one parish is briefly unreachable, it is reported and the rest still send.
- Only people who consent to contact are included; the parish's own consent and contact rules are respected exactly.