Matching and confirming entries

After a scan, every proposed entry waits in the To review queue. The workspace shows the page image on the left — the entry highlighted — and the read fields on the right. Your job is to say who the entry belongs to, then confirm it.

Picking the person

• Vianney offers candidates from your directory, each with small chips explaining *why* it thinks so — "surname match", "given name match (incl. Latin form)", "birth date fits baptism date", and so on. It suggests; it never decides.
• If the right person isn't offered, use Look up to search the directory by name.
• If they aren't in the directory at all, create a new person right there — the form is pre-filled from the entry.

Marriages have two panels

A marriage entry asks you to settle both the groom and the bride. Each side can be matched or created. If one spouse simply isn't someone your parish knows, use Keep as name only — the marriage is recorded for the matched spouse, with the other's name kept as text from the register.

"Already on file" — the duplicate guard

If the person already has that sacrament on file, Vianney stops before writing anything and shows both versions side by side. Link & annotate adds this book's citation to the existing record — the usual right answer. Creating a true second record requires a written reason.

Skipping and flagging

• Skip an entry with a reason: illegible, not our parish, duplicate, or other (with a note). Skipped entries are never deleted.
• Flag for later parks an entry you want to come back to, with an optional note.
• Both buckets can be reopened at any time — even after the batch is finished.

Tips

• The keyboard is fastest: n next, p previous, Enter confirm, s skip.
• A confirmed entry is permanent by design — corrections happen on the record itself, with an annotation, the same as any register correction.

Questions? [support@vianney.church](mailto:support@vianney.church)