Editing schedule assignments by hand

After auto-fill — or instead of it — you can set any position by hand. Vianney shows you who is eligible and why, so you are never guessing.

Open the Mass

• 1. Open the schedule. In the Calendar view click the Mass you want; in the Cards view scroll to it.
• 2. Each ministry at that Mass shows who is serving and how many places are still open.
• 3. Click edit on the ministry's line.

Set who serves

• People already serving appear as chips with a × — click one to take that person out.
• Anyone eligible appears as a chip you can click to add them. A ★ marks the people whose preferred Mass this is: a nice tiebreaker.
• Anyone who cannot serve is listed as a plain, unclickable name. Hover over it and Vianney tells you why.
• mark open vacates a position again, and done closes the editor.

If every place for that ministry is already filled, adding one more person simply gives that Mass an extra place — useful for a training weekend or a large funeral.

Why someone may not be available

The reason is always named. It may be that they are:

• unavailable that day — from their own dates, or their household's away dates,
• at their monthly limit,
• already serving this Mass,
• not Safe Environment cleared, on a ministry that requires clearance while the gate is set to Block,
• or held back by their qualification standing — lapsed, paused, or substitute-only.

On a ministry that requires clearance, Block means this screen will not let you place an un-cleared person at all; the clearance has to be sorted out first. In Warn mode you can place them and the schedule carries the flag, which both Check and Needs attention report.

Changing what one Mass needs

The counts link beside a Mass opens the numbers for that Mass alone — how many lectors at *this* Mass — and says where each number comes from: your weekend needs, your weekday needs, a feast's own needs, or a figure set just for this Mass. People already scheduled stay put.

remove beside a Mass takes the Mass itself off the schedule, for a service that is not happening after all.

Changing a Mass, and the people it touches

Changing a Mass's time — edit beside the Mass, then a new time — carries its unsaid Mass intentions along with it, and says how many moved: 2 Mass intentions moved with this Mass to 09:00. Removing a Mass never deletes an intention — it unlinks it, and the intention surfaces under Needs attention.

Changing a Mass's time is material. Vianney does not notify anyone by itself: go to Availability & Reminders → Reminders, pick the Mass under "Mass changed", and Vianney drafts a personal note to each assigned minister. You review it and confirm once, and only then does anything send.

Doing a lot at once

Workbench, on the schedule's control bar, lays the whole period out as a grid — weekends down the page, ministries across — with filters by date, ministry, person, household or place, and a Needs you panel down the side. Turn on Bulk actions to tick many positions and assign or empty them together. Every one is re-checked on its own, and anything that needs a judgment call is left alone and listed rather than pushed through. The workbench is also where each Mass's Celebrant is set — see Assigning who says each Mass.

Tips

• Audit trail on the control bar is the change ledger for this schedule: who changed what, when, and how — auto-filled, assigned by the office, signed up, substituted, cleared. It was called History until the two were separated; "who actually served" is now the History tab of its own, alongside Schedule. Nothing is ever edited silently in either.
• Leaving positions open is fine. You can still publish, but Vianney will ask you to tick Publish with open positions first, so it can never happen by accident.
• When it looks right, check and publish.