Setting up ministry rosters

Before you can schedule, Vianney needs to know your ministries and who serves in each — your rosters. This is the foundation the scheduler draws from.

Build a roster

• 1. Open Ministries → Setup.
• 2. Click + Add a ministry (Lectors, Extraordinary Ministers, Altar Servers, Ushers, Sacristans, Music, and so on).
• 3. Open a ministry and Add people to it by searching the directory. Set each person's Role (member or lead).
• 4. Set how many people each Mass needs for that ministry.

Keep it current

• Remove a person who has stepped back, or Reactivate one who returns — history is kept.
• A person can serve in several ministries; add them to each.

Tips

• Only active roster members are offered by the scheduler, so deactivating someone quietly takes them out of rotation without losing their record.
• Each person can record a preferred Mass and limits on how often they serve — see Availability, caps, and blackouts.
• With rosters in place, you are ready to create a schedule.