How to create a ministry schedule

A schedule covers a stretch of time — a month, a season — and holds the assignments for every Mass in it. Here is how to start one.

Create the schedule

• 1. Open Ministries → Schedule and click + New schedule.
• 2. Give it a Name (e.g. "Fall 2026 (Sep–Nov)").
• 3. Set the From and To dates.
• 4. Choose the Scope:
• Weekends & holy days — Sundays, Saturday vigils, solemnities, and holy days of obligation.
• Every Mass — every Mass in your schedule, daily ones included.
• 5. Click Create.

What you get

Vianney generates a service for every Mass in the period that fits the scope, ready for assignments. Nothing is filled yet — that is the next step.

Tips

• Make sure your rosters and Mass schedule are right first; the schedule is built from both.
• Then let Vianney do the first pass — see What auto-fill does — or assign by hand.
• A new schedule starts as a draft; it is not visible to parishioners until you publish it.