What auto-fill does in the ministry scheduler

Auto-fill does the first, tedious pass of a ministry schedule for you — fairly, and within everyone's stated limits. You then adjust and publish. It is a starting point, never the last word.

What it does

• 1. On a schedule, click Auto-fill.
• 2. For each Mass and each ministry, Vianney picks people to fill the slots, spreading the load evenly.
• 3. It reports what it did: how many slots it filled and any it left open.

How it chooses

Vianney favors whoever has served least so far in this pass, then those whose preferred Mass matches, keeping the rotation fair. It respects hard limits and will never:
- assign someone on a date they marked unavailable (a blackout),
- push anyone past their monthly serve cap,
- put the same person in the same Mass twice.

What it will not do

If a roster is too thin to cover every slot, auto-fill leaves slots honestly open rather than inventing or overloading people. The open slots are listed so you can see exactly where you are short.

Tips

• Run auto-fill, then fine-tune by hand — see Editing schedule assignments.
• The more complete your availability and caps, the better the first pass.
• Auto-fill never publishes; review with Check before going live.